General procedure for the competition 2016

Tuesday, April 19th & Wednesday, April 20th

First and Second Round

•           Teams will receive the case accordingly a staggered system at 07:50 hrs, 08:30 hrs, 09:10 hrs, and 09:50 hrs according to the team allocation method. The location will be announced accordingly but all rooms are located in Hotel L’Empereur.

•           At the designated time, a team representative will receive four (4) copies of the case in a sealed envelope. Consequently, he or she will sign a confirmation of delivery form specifying the time of delivery.

•           Each team will have three (3) hours to elaborate their solution, presentation, and handout. Teams will work in one of the two hotel rooms assigned to them and are not allowed to contact non-team members (such as advisors, relatives, friends etc.).

•           ICC@M staff will collect the presentations at the hotel rooms after the three (3) hours preparation time. The submission time for each group will be 11:00 hrs, 11:40 hrs, 12:20 hrs, and 13:00 hrs according to the team allocation method. A team representative will sign a submission form and deliver the USB stick provided by ICC@M containing the documents.

•           ICC@M staff will reserve the right to conduct a quick, not invasive, inspection of the computers in the room.

•           Teams will receive printed copies of the documents submitted on the USB stick before leaving the hotel for SBE. A backup of the documents submitted will be made by ICC@M. Copies for the judges will be printed from this backup held at SBE servers (black/white, 2 slides per page and 2-sided). The team’s USB stick with their documents will also be returned to them and teams are advised to bring it along as their backup.

•           A bus for 20 people will depart from Hotel L’Empereur to SBE at 11:30 hrs, 12:10 hrs, 12:50 hrs, and 13:30 hrs. Each one of these busses is for the exclusive use of the four (4) teams and their hosts at a certain time presenting on each time slot. All Advisors will take a separate bus at 11:40 hrs in order to go to SBE. Advisors and team members will not share the same bus. In case an advisor misses the bus, he/she will easily find a taxi near the hotel to the SBE at own expenses.

•           Teams will rehearse their presentation at designated SBE rooms at 12:00 hrs, 12:40 hrs, 13:20, and 14:00 hrs. The rehearsal rooms are fully equipped with all necessary multimedia technologies for a presentation. ICC@M staff will assign the rehearsal rooms.

•           Teams will present in Business Formal attire according to the staggered system at 12:30 hrs, 13:10 hrs, 13:50 hrs, and 14:30 hrs. ICC@M staff will escort the teams to their corresponding room. Each presenting team will have five (5) minutes to setup their presentation.

•           All participants will have lunch between 13:00 until 15:30 hrs.

•           At 15:00 hrs, all teams will proceed to the presentation rooms for the judges’ feedback. Each team will have a (maximum) of 5 minutes private feedback session with each judge.

 

Thursday, April 21st

•           Teams will receive the case in a staggered system at 08:00 hrs, 08:40 hrs, 09:20 hrs, and 10:00 hrs according to the team allocation method. The location will be announced accordingly but it will remain in the Hotel L’Empereur facilities.

•           Teams will have 24 hrs to create the presentation, handout, and executive summary.

•           Non-team members (such as relatives, friends and advisors) and team members will have no contact from the moment of the case release.

•           Teams will receive lunch in their rooms on three time slots: 12:00 hrs, 13:00 hrs, and 14:00 hrs.

•           Team Hosts are responsible for delivering the lunch to their respective team.

•           Teams will receive dinner in their rooms on three time slots: 18:30 hrs, 19:30 hrs, and 20:30 hrs. Team Hosts are responsible for delivering the dinner to their respective team.

Friday, April 22nd

Third Round (morning)

•        The submission time for each group will be 08:00 hrs, 08:40 hrs, 09:20 hrs, and 10:00 hrs according to the team allocation method. ICC@M staff will collect the presentations at the hotel rooms. A team representative will sign a Submission Form and deliver the USB stick provided by ICC@M containing the documents. ICC@M staff will reserve the right to conduct a quick not invasive inspection of the computers in the room.

•        Teams will receive printed copies of the documents submitted in the USB stick before leaving the hotel to SBE. A backup of the documents submitted will be done by ICC@M staff and judges copies will be printed out from this backup held at SBE servers.

•        The  team’s USB stick with their documents will also be returned to them and teams are advised to bring it along as their backup.

•        A bus for 20 people will depart from the Hotel L’Empereur to SBE at 09:20 hrs, 10:00 hrs, 10:40 hrs, and 11:20 hrs. Each one of these busses is for the exclusive use of the four (4) teams presenting on each time slot and their Hosts. All advisors will take a separate bus at 09:10 hrs to SBE. Advisors and team members will not share the bus. In case of missing the Advisors’ bus, the Advisors will easily find a taxi near the hotel.

•        Teams will rehearse their presentation at designated SBE rooms at 09:50 hrs, 10:30 hrs, 11:10, and 11:50 hrs. The rehearsal rooms are fully equipped with all necessary multimedia technologies for a presentation. ICC@M staff will assign the rehearsal rooms.

•        Teams will present in Business Formal attire following the staggered system at 10:30 hrs, 11:10 hrs, 11:50 hrs, and 12:30 hrs. ICC@M staff and team hosts will escort the teams to their corresponding room. Each presenting team will have five (5) minutes to setup their presentation.

•        All participants will have lunch between 13:10 and 14.30 hrs.

•        At approx. 14:00 hrs, the ICC@M committee will announce the four (4) finalists. This will occur during lunch.

•        After the announcement, each finalist team will proceed to a separate room in order to prepare for the final round.

•        Non-finalist teams are welcome to approach judges for feedback.

Finals

•        Judges will receive handouts and an executive summary of the presentations before each presentation. ICC@M Staff will print and deliver the presentation handouts and executive summary to the judges before each presentation.

•        Finalists’ teams will have a practice room to their disposal from the moment of the announcement until their presentation time.

•        The Finals are an open to public event and will be at SBE Lecture Hall. Doors will open at 14:00 and close at 14:55 hrs.

•        Finalists’ teams will present at 15:00 hrs, 15:40 hrs, 16:30 hrs, and 17:10 hrs.

•        The Award Ceremony is a private event starting at 19:00 hrs.